I thought I would give you a little update on our project folder situation. As you remember a little over a year ago I was quickly converted to using project folders. It came about after a conversation with a friend of mine. We were talking about the Getting Things Done book and I was telling him how the book suggested creating a folder for everything.
About half of our project folders today:
The trouble I have long had with file folders is that papers come out too easily and sometimes not all of your projects files can fit inside a folder. This was the case more often than not!
My friend explained how he uses ‘job jackets’ and immediately I changed the GTD folders to GTD project folders. But not the small kind, I’m using the tabloid size fitting catalog envelopes. They’re huge and I can fit up to two years worth of magazines inside, or all of the drawings, notes, and papers that are created while building a web site.
In the first two months that I used project folders, I went through my entire first box of 100 folders. I tore my entire archive system apart and took everything out of my file cabinet. I turned an utter mess into an organized system. I’m more organized now than I have ever been in my life. The sad thing is, I still have a long way to go.
Then during the rest of the last year here at Tornado we ‘opened’ almost 200 extra project folders. We create a new one for every single project, whether it’s a side project that needs attention or an upcoming vacation. The beauty of it is that everything is in one place and we can find it.
This model has worked very good since our company has been growing. For a long while the folders have been completely unorganized, even strewn about the office. Then Kent took an entire day recently and completely organized the filing system creating order out of chaos. It’s wonderful.
All in all I would highly recommend project folders. If you’re curious about getting started feel free to ask me a question or read about the project folders we use now in my post from last year.