Outlook Tip

Software

7 Comments By Chris Tingom on May 1, 2005

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Anybody use Outlook? I do, and I just had a tip for you people who use the Task system inside it. Outlook comes default with just one Task list but you can create as many as you want. Just add a new folder and specify it as a task in the type pull down. I’m using multiple task lists. I set up task lists for managing the different areas of my life.

My current task lists are: Projects, Calls/Talk, Updates, Prospects, and Personal. I’m sure this will be changing over time.

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7 Comments »

Comment posted by Tommy Chapin
Rating: +1 votes
oh neato! yeah I use the task list here at work but I didn’t know I could do multiple ones. cool!

The previous Comment was posted on May 2, 2005 at 12:39 pm

Comment posted by Chris
Rating: +0 votes
Yeah, it’s made a big impact on my productivity so far. I’m planning to write more about this.

The previous Comment was posted on May 2, 2005 at 7:03 pm

Comment posted by Rob
Rating: -1 votes
I knew there had to be a reason people had stopped writing Task Mgmt Software, Outlook had cornered the market.

So simple yet so powerful thanks for pointing this out. I feel rather daft for not figuring it out myself.

The previous Comment was posted on August 29, 2006 at 7:39 am

Comment posted by Juha Tuunanen
Rating: -1 votes
Thanks for the tip. Very useful. Except that I can’t assign tasks to others from any other task list than the original one. Do you have any solution to this?

The previous Comment was posted on March 23, 2007 at 5:38 am

Comment posted by Juha Tuunanen
Rating: -1 votes
When trying to send the Task Request by Assigning it to someone, Outlook says:

“This task is not in your Tasks folder. The task will not be updated when you receive responses or updates unless you move it to your Tasks folder. Are you sure you want to continue?”

I’d like to keep separate task folders for each project and still be able to assign tasks. How to do that?

The previous Comment was posted on March 23, 2007 at 5:42 am

Comment posted by thee
Rating: +0 votes
Apparently you just can’t. I guess it’s because Outlook doesn’t know if the person you assign the task to has the same task folder.

The previous Comment was posted on May 10, 2007 at 6:16 am

Comment posted by Kelly
Rating: not yet rated
Yes and this can be a problem. I want to collaborate with others on these multiple task lists and I am not able to. Even if I share them, the other people cannot view them under Shared Tasks. Unless I am doing something wrong…..any ideas?